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Torrent client for mac. My friend Amy is having her first experience with using Gmail, and, it, um, isn’t going as well as she’d like. The good news is that although Apple’s Mail.app and Gmail have had a rocky relationship in the past, Mail.app in Yosemite works pretty well with Gmail, but there are some things that you should understand before you proceed.

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Many businesses and schools use Google’s mail service for their email, even with their own domain names. This is commonly referred to as “Google Apps” (sometimes “Google Apps for Business” or “Google Apps for Work” or “Google Apps for Education” etc).

For the sake of clarity and brevity, I will just refer to “Gmail” for “Email which is provided by Google, regardless of whether it is provided by your school, company, organization, or Gmail.com or any of the other country-specific Gmail domains.”

You can log in to your Gmail account either by going to Gmail.comor by going to a special URL using your domain. For example, to check my MacStories email, I can go to https://mail.google.com/a/macstories.net. For the sake of simplicity I will refer to “Gmail.com” whenever I mean “the web interface for your Gmail account”.

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Do you have to use Mail.app?

Ask any developer who has worked on an email app, and they will tell you that supporting Gmail is the bane of their existence, because Gmail uses its own protocol for email which is sort of like the standard email protocol (IMAP) yet very different in some important ways from standard email.

Although most Mac users are familiar with Mail.app, I think it is not the best way to use Gmail on the Mac. Most of Gmail’s features work best if you are using the web interface for Gmail, so I would encourage you to consider using that.

If you want a separate app for email but still want to use the Gmail web interface, look at Mailplane which offers that, plus the ability to use multiple Gmail accounts. If you need to be logged in to several Google accounts during the day for email, calendar, etc. then I think Mailplane is, by far, your best option. The other nice thing is that you can set Mailplane to be your default mail application, so it will respond to mailto links and email addresses from other applications.

(I consider MailMate to be a far-superior mail app than OS X’s built-in Mail.app. It has many more features and functionality than Mail.app and I consider it the top “pro” app for mail on OS X. There are instructions for setting up MailMate with Gmail here.)

However, some people may have to use Mail.app, or they may feel strongly enough about it that they want to use Mail.app and don’t want to change just because they have to use Gmail.

Gmail “Labels” are (mostly) like folders.

Email folders are perhaps one of the most basic parts of using email for most people, and yet already we are going to run into a way in which Gmail is different than other mail systems.

The primary difference between Gmail’s labels and other email system’s folders are that Gmail allows for one email to have more than one label. (You might think of this sort of like “tags” if you have used those in Finder, Evernote, or another program.)

Every email that you have ever received to your Gmail account is stored in a folder/label called (reasonably enough) “All Mail”. However, a problem can appear if you have filters in your Gmail account which apply labels to incoming messages. For example, I could have an email which comes to me from Federico Viticci which could end up in my “Inbox” as well as my “Important” label as well as another label called “Federico”. When I read that message through Gmail’s website, it will immediately be marked as “read” in the other labels as well. If I “delete” that message in one of the “Labels” the message is not really deleted unless I am in the “All Mail” label, in which case it will be deleted, after warning me that I will really delete the email if I continue.

However, if I am using Mail.app, it may see that message as 3 separate messages in 3 separate folders, and it may not necessarily sync the read or deleted state of the message. This can lead to a lot of duplication and confusion, obviously.

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We have now arrived at my first suggestion for using Gmail in a mail application: “Use as few labels/folders as possible.”

There are several ways of managing this. You can create your own set of labels, of course, and you can sort your email, either using Mail.app’s “Rules” feature, or using Gmail’s “filters” feature, but my preferred way of managing this is to use SaneBox.

SaneBox

SaneBox is a web service which automatically categorizes your email based on smart filters that it creates and applies based on messages that you have sent and received. It is far easier and smarter than making your own Gmail filters or Mail.app rules. When you sign up for SaneBox, it will connect to your Gmail account and then it will look at your mailboxes, especially your Sent mailbox, to try to automatically determine who are the most important people you email.

(If you are squeamish about the idea of letting a company look at your email, SaneBox does this only by checking the headers of your email messages, not the contents and has a vested interest in protecting your privacy as a customer. They don’t have access to your Gmail password, and you can revoke their access to your account at any time.)

SaneBox creates at least one folder called “@SaneLater” where it will automatically put all of your “Less Important” emails. Your most important emails will stay in your Inbox. In my experience, SaneBox is extremely smart about this, but if it makes a mistake, all you have to do is save the email to the folder where it should have gone. For example, if an unimportant email ends up in your INBOX but it should have gone to “@SaneLater” just move it to “@SaneLater” and it will learn from this, and do that again in the future. If an important email ends up in “@SaneLater” simply save it to your INBOX and it will learn from that and do that again in the future.

The great thing about SaneBox is that you can use it in Mail.app, or Mail on your iOS or Android device, or the Gmail website, or anywhere else. You don’t have to install anything on your computer or your phone, because it all works server side.

(SaneBox also has other great features, like the ability to put messages in a “Black Hole” where any future messages from that person will automatically be deleted. It can also remind you of emails you have sent which have not been answered, and it can “hide” email until a later date if you want (i.e. if you see a message on Friday but can’t/won’t do anything about it until Monday, you can save it to a folder called “@SaneNextWeek” and it will automatically re-appear on Monday.)

SaneBox is one of those services that I happily pay for every month because it ha

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